Stay Compliant with TAB FusionRMS Retention Module

Government and industry regulations may require you to retain records for long amounts of time. However, the growing number of files can become difficult to manage. A records retention program can control the growth of records within your organization and optimize your storage space – while allowing you to comply with regulations. It stabilizes the growth of records by providing for the secure disposal of old files as new ones are created. Many organizations can reduce their records storage costs by one-third or more by implementing a sound records retention program.

TAB FusionRMS simplifies the management of large volumes of records by automatically applying records retention schedules and final disposition based on your preconfigured business rules. It allows you to develop configurable, multi-phase records retention schedules to comply with legal requirements.

Here is how TAB FusionRMS can help keep you compliant:

• Automatic records retention schedules notify you when records reach the end of their life cycle.
• The Retention feature allows you to set up retention codes that determine how long a document has been active or inactive in the file system. These documents may need to remain in your database and respective file folders for a certain length of time to comply with industry or government regulations.
• The file system can track citations by associating them with retention codes. Citation codes are set up separately for each citation and define the time periods necessary for storing the associated records or physical files.
• Retention codes can be applied to records manually or automatically to determine how long each record will remain in the system and when the disposition process should begin. Most of the time, you won’t need to do anything, as retention is handled automatically during record creation. You can also prevent a record from being destroyed by placing a permanent or temporary hold on it.

When it comes time to dispose of your records, you can select from the following disposition methods:

• Archive: Records, including child records and attachments, will be marked as archived.
• Destruction: Records will be marked as destroyed. Attachments will be permanently deleted.
• Purge: Records will be permanently deleted.

For more information on how the TAB FusionRMS records management software suite can solve all of your entry-level tracking to advanced records management challenges, call 1-866-703-3374 or click here to contact us.