TAB FusionRMS Physical Recordkeeping File System
Today's organizations must manage their information in an accountable manner, ensuring the reliability and trustworthiness of paper file records. TAB FusionRMS Physical Recordkeeping software is an integrated paper file management and physical records management system for managing your business records.
Business decisions are made at every level of your organization. Make sure the right information is in the right hands. Easy enough to use in a single department, yet powerful enough to roll out to your entire organization, TAB physical records management software helps you manage your information wisely, securely and efficiently.
- Improve efficiencies by streamlining time-consuming manual processes
- Improve security of sensitive business paper file records
- Ensure regulatory compliance through improved recordkeeping processes
- Reduce legal and non-compliance risks
- Reduce lost documents
- Reduce records storage requirements and costs
From Basic File Tracking to Advanced Recordskeeping Software:
TAB FusionRMS It was created to go beyond the basics of tracking with functions and features designed specifically to strengthen the core elements of any solid records management program. Main reasons to upgrade from your basic file tracking to advanced physical recordkeeping file systems are:
Manage records volumes through retention: A proper records retention framework is an essential part of a compliant RM program and a great way to control the growth of records, optimizeing storage space and manage overall risk. With TAB FusionRMS Physical Recordkeeping, you simplify the retention challenge because the software automatically applies records retention schedules and final disposition based on preconfigured business rules. The system will also notify you when records reached their disposition stage.
Stay in control with an auditing trail: TAB FusionRMS Physical Recordkeeping gives detailed histories of file usage. It let’s you track file usage, transfers, employee activity, and movement of files from active to inactive storage. It also captures ANY changes made to the record or document along the way and makes them available through easily accessible audit trail reports.
Improve efficiency with more users: TAB FusionRMS Physical Recordkeeping allows an unlimited amount of software users, which means that more work stations across multiple departments can request, access and track records using one robust records management solution.
Prepare your system for future corporate growth: The intelligent design of TAB FusionRMS ensures true system scalability. From adding new employees and functionalities to expanding to electronic records management, it is designed to work with maturing records management programs.
Key System Functionality:
- Pipeline report
- Tracking report
- Audit trail and file reconciliation
- File requesting
- Productivity report
- Management reporting
- Deficiency tracking
- Easy-to-use, Microsoft Windows-compliant interface
Quickly locate any record: TAB FusionRMS Physical Recordkeeping keeps track of the location of every folder in the filing system, whether it's in the active storage, checked out by personnel, or has been moved to inactive storage. Intuitive query and filter functions allow users to instantly locate and determine the status of paper file folders, groups of folders and storage boxes.
Manage requests automatically: Document users can request files directly from their workstations. TAB FusionRMS Physical Recordkeeping alerts them if a file is currently in use, or has been requested by another user. Personnel may also transfer the custody of a file to a different location without returning it to the central filing area.
Error-free data entry: Check-in/check-out functions are made through keyboard entry or by using bar code readers for quick and error-free transfers. Remote scanners can be used at workstations or in the file room to capture file usage information.
Maintain file usage histories: TAB FusionRMS Physical Recordkeeping keeps detailed histories of file usage. Track file usage, transfers, employee activity, and movement of files from active to inactive storage.
Eliminate lost files: Studies have shown that the cost of a missing file averages more than $125. Missing or misfiled folders are virtually eliminated with TAB.
Color coding saves time and money. The color labeling option allows automatic printing of color coded strip labels, adding a high degree of efficiency to file room activity. The color bands make it easy to locate where each folder belongs. Misfiled folders stand out among the others because the color band sequence is interrupted.