TAB FusionRMS Enterprise Records Management System for Property and Evidence

For the busiest law enforcement agencies, managing property and evidence is literally a growing challenge. Mid- to large-sized departments routinely handle thousands of pieces of evidence that run the gamut from mundane to highly controlled items, such as weapons, drugs, money and DNA. In addition, for an increasing number of agencies, electronic evidence tracking has become more common for both electronic evidence in its own right and for improved visual verification of physical evidence. Needless to say, tracking and managing the property and evidence chain of custody is complex and becoming increasingly more so.

The TAB FusionRMS Enterprise for Property and Evidence solution with a fully integrated paper and electronic records management option is a sophisticated yet easy-to-use law enforcement evidence management software system that tracks each and every item in property rooms throughout the chain of custody. It can virtually eliminate missing or mishandled evidence, make items instantly identifiable and locatable, and slash property and evidence room space requirements.

Designed in cooperation with county and municipal law enforcement agencies to reflect real-life process flows, the TAB FusionRMS law enforcement records management software system is easy to learn and intuitive to use for officers, investigators, legal personnel, property and evidence room managers, and others:

The Right Solution

• The system is configurable to meet your property and evidence room needs, and our large professional services staff can meet any need for customization. This means your evidence management system will work the way you need it to.
• The software's design is driven by customers and based on the day-to-day needs of property and evidence room personnel and law enforcement agencies.
• Because it’s created just for law enforcement, TAB FusionRMS evidence managing software isn’t loaded with rarely used bells and whistles. Our customers report that there isn't a single part of the system they don’t use. 
• Bar code-based systems are the most cost-effective and efficient case evidence tracking technologies. The TAB FusionRMS system makes it easy to bar code physical evidence as well as paper documents and integrate them into the system.

Key System Functionality:

• Chain of custody The system features digitized signatures for tracking control and auditability that reduce or eliminate evidence-mishandling claims;
• Inventory management: TAB FusionRMS has a sophisticated inventory management system that makes it easy to locate items instantly. Automated monthly inventory samplings help reduce or even eliminate annual audits.
• Retention: Automation of retention schedules reduces storage space requirements.
• Reporting: Standard reports and flexible ad-hoc reporting make it easy to monitor, manage, and report on evidence and related case information.
• Digital imaging This functionality saves significant time when physically checking evidence in and out.
• Compliance: Hard and soft evidence compliance means both physical and electronic evidence is available using only one system interface, making both easier to manage.
• Rapid access: Links of one-to-many relationships that tie one piece of evidence to many incidents, crimes or cases, giving authorized personnel simultaneous access to evidence and associated cases instantaneously.
• Workflow management: Predefined detective case and workflow management ensures property and evidence is linked with case files, making access to case information fast and easy, so there’s less time in court.
• Consolidation of all records: Records need to be tracked whatever their form. TAB FusionRMS Enterprise simultaneously manages physical and electronic records in a single easy, efficient and accurate system.
• Powerful Database: TAB's database can manage virtually any organization’s physical and electronic records using the open industry standard, Microsoft SQL.
• Simple to use: TAB’s user Interface complies with standard Microsoft Windows, the industry’s most popular operating system. This ensures a comfortable look and feel designed to make the product approachable for all skill levels.
• Configurable: The system is configured to work the way your organization does rather than enforcing new processes within your environment. We offer automated document routing that’s configurable to your requirements which provides greater efficiency. The system also provides centralized tools for database and retention setup specifically for active and inactive records with user settings and menu items based on security rights.
• Bar Code Tracking: Using the latest bar code tracking technology, users can instantly determine where their records are, who is using them, and how long they will be used for. The latest bar code tracking technology delivers the ability to locate any physical record at any time and provides a complete audit trail and tracking history of all access and usage.
• Security: TAB offers a comprehensive and intuitive system designed to complement and respect existing IT security conventions that are already in place. Security is managed at the system, functional, user and record level.
• Search Functionality: TAB FusionRMS allows you to conduct a full text search of electronic records and a global field search of the database designed to quickly take you to the documents you are looking for.
• Modular: Compatible with other TAB applications.

The industry’s leading solution combined with the industry’s best service.

Our team of professional and accredited support and service personnel provide a complete suite of services designed to help you implement the system at your own pace. From providing accessible tech support to developing customized solutions, the TAB team can help you meet your RM goals.

Ready to take the next step?

Imagine a solution designed to help you quickly and easily meet your records management needs. Now imagine a complete support and training infrastructure standing by to help you achieve your goals. Contact TAB today to explore the ways we can make your records management vision a reality.

Download the TAB FusionRMS Enterprise Property & Evidence Records product sheet (PDF).