TAB FusionRMS Enterprise Health and Human Services (HHS) Records Management System

Health and human services (HHS) personnel spend their days working to help society’s most vulnerable members. Effective HHS records management practices are vital for getting the job done because the records you keep and the data you gather come with serious consequences and responsibilities. Managing this information the right way helps you provide critical services to those who need them the most.

TAB FusionRMS Enterprise for Health and Human Services (HHS) is designed to help you manage all your HHS records in one consolidated system. This software solution allows you to manage information from all of the key areas covered by HHS, including environmental and consumer health protection, children and youth, families and adults, elderly care and much more. This system starts with the industry’s premier technology for tracking and maintaining physical and electronic records and can be customized to meet the unique needs of health and human services professionals.

A single solution for all your HHS records

TAB FusionRMS Enterprise tracks all of your physical and electronic records, allowing HHS departments to unify the entire spectrum of records in a single, comprehensive and easy-to-use system.

Reduces the risk of lost or delayed files

The system allows you to track information on all case files in real-time. This allows employees and team leaders to know exactly where case files are located at any given time.

Court cases won’t be compromised by missing or mishandled case files

TABFusion RMS for case file management improves efficiency and reduces the risk of mismanaged case files by automating the process that supports the workflow.

A Flexible System

The TAB FusionRMS HHS records management solution helps case file workers, supervisors and administrators maintain control of caseloads in all departments including:

• Children and Youth: Adoption, Child Care, Child Protection, Child Support, Education, Family Support, Mental Health, Nutrition, Special Needs and Developmental Disabilities, Teen and Young Adult
• Families and Adults: Adoption, Child Care, Child Protection, Child Support, Education services, Employment services, Family Planning services, Health and Insurance services, Housing and Homelessness, Income Support services, Pregnancy and Maternity services, Safety services, WIC, Food Stamps, Health records management, Vital Records services
• Elderly: Family Support services, Care in Facilities, Community services, Health services for Older Adults, Housing services, Income Support services, Living at Home Support, Senior Rights Protections
• Health: Child Health, Insurance services, Nutrition, Diseases and Conditions, Mental Health, Personal Health, Prevention and Wellness, Pregnancy and Women’s Health, Public Health Records, Substance Abuse services, Medicaid, Medicare

Key HHS Records Management System Functionality

• Consolidation of All Records: Records need to be tracked whatever their form. TAB FusionRMS Enterprise simultaneously manages physical and electronic records in a single easy, efficient and accurate system. The solution enables you to identify and track the location and status of case files from case initiation to disposition with real-time reporting.
• Reporting: The system offers various on-demand reporting options which allow you to get overall feedback, compliance and audit information along with granular views of your HHS records management environment. Formatted reports can also be created to contain specific information. For example, you can flag case files as not received, in transit or overdue.
• Automated Task Management: Users can view a Task List every time they log on. This feature helps employees and team leaders stay on task and prevents them from encountering any potential backlog problems.
• Search Functionality: TABFusion RMS allows you to conduct a full text search of electronic records and a global field search of the database to let you quickly find the documents you need. Locating case files requires only a few key words or a file number.
• Bar Code Tracking: Using the latest bar code tracking technology, users can instantly determine where their records are, who is using them, and how long they will be used for. The latest bar code tracking technology delivers the ability to locate any physical record at anytime and provide a complete audit trail and tracking history of all access and usage.
• On-Demand Labeling: Labels can be printed for case files without having to enter additional information or make duplicate entries.
• Imaging: TAB FusionRMS supports most industry-standard scanners from desktop to high-speed production models as well as the full range of image indexing, image controls, viewing and access technologies to immediately reduce your file room and storage costs. Scanned images and PC files can be attached and viewed along with case files.
• Simple to use: TAB's user Interface complies with standard Microsoft Windows, the industry's most popular operating system. This ensures a comfortable look and feel designed to make the product approachable for all skill levels.
• Configurable: The system is configurable to the needs of each office, rather than employees having to adapt to the restrictions of a static application. The system also provides centralized tools for database and retention setup specific to active and inactive records with user settings and menu items based on security rights.
• Security: TAB offers a comprehensive and intuitive system designed to complement and respect existing IT security conventions that are already in place. Security is managed at the system, functional, user and record level.
• Modular: Compatible with other TAB applications.

The industry’s leading solution combined with the industry’s best service

Our team of professional and accredited support and service personnel provide a complete suite of support services designed to help you implement the TAB FusionRMS health and human services records management system at your pace. From providing accessible tech support to developing completely customized solutions, the TAB team is ready to help you meet your goals.

Ready to take the next step?

Imagine finding the HHS records management solution designed to help you quickly and easily meet your needs. Now imagine a complete support and training infrastructure standing by to help achieve your goals. Contact TAB today to explore the ways we can make your records management vision a reality.

Download the TAB FusionRMS Enterprise Health and Human Services Records Management product sheet (PDF).