TAB FusionRMS Enterprise Records Management System for Clerks and Registrars

City and county clerks are getting busier everyday. They are among the most constituent-visible and records-intensive departments in local government and the urgency around capturing, managing, tracking, serving and protecting public information is a growing responsibility.

TAB FusionRMS for Clerks and Registrars is the industry’s only software solution designed to help cities and counties manage the lifecycle management of all their records in a single system. This end-to-end government document management system offers a proactive approach designed to address the specific needs of jurisdictional governments.

TAB FusionRMS helps you quickly streamline your office with support for:

• The City Clerk’s Office including the City Manager’s Office, Administrative Services, Public Safety, Community Development, Community Services, Redevelopment, Parks and Recreation and Public Works.
• Civil Records Management: licenses for births, deaths, marriage, pets, driving, motor vehicles, etc.
• Commercial and Professional Records Management: RM for lawyers, doctors, pharmacies, teachers, daycares, nursing homes, hospitals, gas pumps, etc.
• Service Permits and Records: building/construction, land-use, zoning, permission (elevators, escalators), contracts, utilities (such as gas, water, electric) agreements, proposals, fish and game, firearms, burning permits, etc.

TAB FusionRMS also offers:

• Flexible options to meet the unique needs of your jurisdiction.
• Processes for Public Notices, proclamations, etc.
• Unification of paper and electronic records in a single, easy-to-use system.
• Predefined database functionality and configurable workflows.
• Accountability in Reporting support for management of public information impacted by retention, audit and information control.
• Meeting notes management to provide clear accountability from the first instance a topic is raised until it becomes a matter of public record.

Key System Functionality:

• Consolidation of all Records: Records need to be tracked whatever their form. TAB FusionRMS Enterprise simultaneously manages physical and electronic records in a single easy, efficient and accurate system.
• Powerful Database: TAB's database can manage virtually any organization’s physical and electronic records using the open industry standard, Microsoft SQL.
• Simple to use: TAB’s user Interface complies with standard Microsoft Windows, the industry’s most popular operating system. This ensures a comfortable look and feel designed to make the product approachable for all skill levels.
• Configurable: The system is configured to work the way your city or county records management function does rather than enforcing new processes within your environment. We offer automated document routing that’s configurable to your requirements which provide greater efficiency. The system also provides centralized tools for database and retention setup specific to active and inactive records with user settings and menu items based on security rights.
• Bar Code Tracking: Using the latest bar code tracking technology users can instantly determine where their records are, who is using them, and how long they will used for. The latest bar code tracking technology delivers the ability to locate any physical record, anytime and provide a complete audit trail and tracking history of all access and usage.
• Security: TAB offers a comprehensive and intuitive system designed to complement and respect existing IT security conventions that are already in place. Security is managed at the system, functional, user and record level.
• Imaging: TAB FusionRMS supports most industry-standard scanners from desktop to high-speed production models as well as the full range of image indexing, image controls, viewing and access technologies to immediately reduce your file room and storage costs.
• Search Functionality: The systems allows you to conduct a full text search of electronic records and global field search of the database designed to quickly take you to the documents you seek.
• Modular: Compatible with other TAB applications.
• Reporting: The system offers various on demand reporting options to provide overall feedback, compliance and audit information and granular views of your city or county clerks or registrars records management environment.

The industry’s leading solution combined with the industry’s best service.

Our team of professional and accredited support and service personnel provide a complete suite of services designed to help you implement the system at your own pace. From providing accessible tech support to developing customized solutions, the TAB team can help you meet your RM goals.

Ready to take the next step?

Imagine a solution designed to help you quickly and easily meet your records management needs. Now imagine a complete support and training infrastructure standing by to help you achieve your goals. Contact TAB today to explore the ways we can make your county or city records management vision a reality.

Download the TAB FusionRMS Enterprise for Clerks and Registrars product sheet (PDF).